WK: Specifies the week, either 1 or 2, of the pay period in which the
hours were worked. If an adjustment is being made, the week that the
adjustment is made for will be on that line.
RSC: Rate Schedule Code for the hours stated. This code will be the
same as on your time card. It will either be a “E” or a “Q”. For Carriers,
it will be a “Q”. This space would remain blank for all adjustments and
allowances. This code, combined with LEV next , are significant and
deserve special attention.
LEV: This is the Grade Level for the hours stated. Did you perform
Level 5 work, or perhaps Level 6?
RATE: Your Base rate of pay (annual or hourly), including the
cost-of-living allowance (COLA) for the hours stated. The base rates for
the different steps and level are printed regularly in the Postal Record.
CODE: Your employee's Designation/Activity code. For a Regular
Carrier, the code would be 134. For a PTF Carrier, the code would be 434.
TYP: Type of Hours code. Codes that might affect you would be:
G: Guaranteed time or guaranteed overtime hours.
H: Holiday work hours
L: Leave hours (either paid leave or leave without pay)
N: Night differential hours (for hours worked between 6:00 at night
and 6:00 in the morning)
O: Overtime hours.
V: Penalty overtime hours.
P: Out-of-Schedule Premium
S: Sunday Premium
W: Straight work hours. This space would remain blank for all
adjustments and allowances.
HOURS: This space will show the actual hours and hundredths worked
for every hours type listed. If you keep track of your hours worked in a
record of your own, you will be able to immediately take steps to correct
any errors that the timekeeper may have made.
PAY: This space will show the total gross pay for each type of
GROSS TO NET
This is a general heading for two columns, which show the total gross pay,
all deductions, and the resulting net pay for the current pay period and
the pay year-to-date. Back
GROSS PAY: Your gross pay for this pay period and
the year-to-date, including COLA.
FED TAX: The amount deducted for federal tax this period and
year-to-date. Your claimed marital status and number of exemptions will
appear right next to FED TAX. M2 would mean married with two exemptions.
S0 would mean single with no exemptions.
ST TAX: Amount deducted for state tax this period and year-to-date.
Again, your claimed marital status and number of exemptions for the state
will appear to ST TAX. ALMO1 would indicate the taxes were withheld to the
State of Alabama for a person married claiming one exemption.
RETIRE: Amount deducted to your retirement account for this pay
period and year-to-date.
You will see one of the following codes next to RETIRE:
1 CSRS: Civil Service Retirement System
2 FICA: Federal Insurance Contribution Act
5 CSRS Offset: A combination of Civil Service Retirement and
Federal Insurance Contribution
FICA/MED: Amount of FICA or Medicare deductions for this period and
year-to date. If you were hired after 1984, your retirement contribution
will be smaller and FICA/MED will be higher.
FERS: The Federal Employees Retirement System covers all career
employees first hired on or after January 1, 1984, and those CSRS
employees who chose to convert to FERS. If you are covered by FERS, you
will see one of the following codes next to FERS:
A FERS (elected)
Anything in the following area will be the Miscellaneous Deductions.
Anything identified will show the dollar amount both for the pay period
ALOT: Would indicate an authorized payroll deduction from
your salary that is deducted each pay period for deposit to a financial
C: Followed by a four (4) digit number would indicate a local
charity campaign and where the money is sent.
C SUP: Indicates child support or alimony payments.
GARN: Would appear if you had a commercial garnishment levied
HP: Followed by three (3) letters or numbers would show your health
benefit plan enrollment code. HP322 shows that you are paying for NALC
Health Benefits for yourself and your family.
IN: Indicates your life insurance choice.
LEVY: Would show a deduction had been made for some sort of
MBA: Indicates that you participate in the NALC's Mutual Benefit
Association insurance plan.
NT BK: Shows that after all deductions and allotments have been
taken out, the net pay has been directly deposited to a financial
OTHER: Would appear if an indebtedness to another Federal agency
other than the Postal Service had been taken out. A collection for a loan
from the VA for schooling might be an example.
PO DB: Means that a deduction has been made for some sort of
indebtedness to the Postal Service. It might be for a previous
overpayment, a shortage, a loss of or damage to the mails, loss of or
damage to USPS property or vehicles, or perhaps outstanding travel or
TSP: Indicates a withholding for the Thrift Savings Plan. If you do
participate in the Plan, you will see two (2) or more lines regarding the
Plan. The first line would indicate either the percentage of withholdings
or the dollar amount.
TSP02: Indicates a two (2) percent withholding
TSP $: Followed by a dollar amount indicates a regular dollar
The following line's indicate the percentage of your withholding that is
applied to the different “Investment Options.”
G080: Would indicate that 80% of your total withholding would
distributed into the Government
Securities Investment Fund,
F015: Would indicate that 15% of your total withholding would
be distributed into the Fixed Income
Index Investment Fund, and
C005: Would show that 5% of your total withholding would be
distributed into the Common Stock Index Investment Fund.
UN L: Indicate that your Union dues to the NALC have been withheld.
NET PAY: This is what you have left!
This general area identifies the employee's use and balances of Annual and
Sick leave, and Leave Without Pay for the pay period and year.
FROM PREV YR: This is the number of hours carried over from the
previous year. The amount could differ from the balance on the last pay
period in the preceding leave year if you tried to carry over more than
the maximum limit. The most that employees can carry over is 440 hours.
Hopefully, nobody that we know will ever lose leave hours in this manner.
EARNED-THIS YR: This is the number of hours earned to date this
leave year. Between three (3) and fifteen (15) years, we earn one hundred
sixty (160) hours per year or six (6) hours per pay period. From fifteen
years on, we earn two hundred eight (208) hours per year or eight (8)
hours per pay period.
EARNED-BAL: This is the number of hours carried over from
last year plus the hours earned this year.
USED THIS YR: This is the total hours of annual leave used this
year to date.
USED THIS PP: This is the total hours of annual leave used in this
pay period (including adjustments).
BALANCE: This is the total annual leave available to you now.
FROM PREV YR: This is the number of hours carried over from last
EARNED THIS YR: This is the number of hours of sick leave
accumulated this year. Full time employees earn one hundred four (104)
hours per year or four (4) hours each full pay period. Part time employees
earn one (1) hour for each twenty (20) hours in a pay period up to a total
of one hundred four (104) hours per year.
USED THIS YR: This is the total sick leave used to date this year.
USED THIS PP: This is the total sick leave used this pay period
BALANCE: This is the total sick leave
available to you now.
LEAVE WITHOUT PAY
THIS PP: This is the total hours of LWOP used this pay
CUMULATIVE: This is the total LWOP hours accumulated this year. If
you accumulate eighty (80) hours of LWOP within a year, your leave credits
will be reduced by the amount of leave earned in one (1) pay period.
BOND DATA: This identifies an employee's current bond's), unapplied
bond balance, and the bonds issued this pay period.
UNAPPL BAL: This is the amount applied towards the purchase of the
NO ISSUED: This is the number of bonds issued this pay period.
USPS RETIREMENT: This is the total amount contributed to the
retirement fund as of the close of the prior calendar year.
Other important codes are:
FLSA: The Fair Labor Standards Act is a Federal Statute of general
application that establishes requirements for child labor, minimum wages,
equal pay, and overtime pay. FLSA work hours and FLSA overtime pay is
printed on the E&D whenever work hours for one or both weeks of the pay
period exceeds forty (40) hours for nonexempt employees — that’s us. It
seldom, if ever, affects us, even if noted on the E&D. The rare occasion
is related to Night differential or Sunday Premiums.
ADJ FOR PP-YR PROCESSED: Shows that an adjustment for a specific
pay period and year was processed.
GARNISHMENT PAYMENTS COMPL: Shows the garnishment balance as zero
GRIEVANCE OR EEO SETTLEMENT: Simple.
INCLUDES BOND REFUND: Simple.
MERIT INCREASE: Simple.
MERIT LUMP SUM INCLUDED: Simple.
MULTI PP ADJS PROCESSED: Shows that adjustments for multiple pay
periods were processed.
PERIODIC STEP INCREASE: Simple
PO INDEBT-PAID-OFF: Shows the indebtedness balance as zero (0).
RETROACTIVE PAYMENT: Shows this is a special check and Earnings
Statement for retroactive payment.
RETRO PAY IN YTD AMTS: Shows that retroactive payment amounts have
been added to the year-to-date totals.
SCHEDULED COLA INCREASE: Shows that a cost-of-living increase has
been added to the base salary effective with the pay period shown at the
top of the E&D.
SCHEDULED CONTRACTUAL INCREASE: Shows that it is now reflected in
the base salary.
UPDT YTD BAL CANCEL CHK: An adjustment for a cancelled check was
processed that updated the year-to-date earnings balance, affecting only
the year-to-date fields.
UPDT YTD BK PAY AWD: An adjustment for a back pay award was
processed, affecting only the year-to-date fields. Most of the things that
have been discussed here will seldom, if ever, affect you. Of importance
to you, however, is that you pay attention to your E&D. You should get
paid for the hours that you actually worked, at the rate that you should
be paid, and your money should go where you intend it to go. Make sure
that the premiums that you intend to be paid are actually paid.